On Being a Responsible Outlook user

Reply To All

The Microsoft Exchange Team Blog has a two part series on how to disable the Reply To All functionality using MS Exchange. Yikes.

To me, it seems like an organizational disease or culture problem when you have to resort to blocking the feature at the Exchange level.

This function can be disabled at the single user message level with a bit of VBA:

ActiveInspector.CurrentItem.Actions("Reply to All").Enabled = False

(from Redirect Messages)

You can disable the Reply function as well, for "announce only" messages:

ActiveInspector.CurrentItem.Actions("Reply").Enabled = False

And you can even stop messages from being forwarded:

ActiveInspector.CurrentItem.Actions("Forward").Enabled = False

Here's what happens when you try the menu option, press the hotkey combination, or click the toolbar button for any of these three choices:

Reply Enabled set to False

For ease of use, this code should be assigned to a toolbar, either in Outlook or on an individual message. As far as I can tell, you can not disable these options without programming code.

So save your co-workers from the e-mail storm: if your message does not need a reply, or you want to avoid the Reply To All issue, use these codes to manage your email.

About JP

I'm just an average guy who writes VBA code for a living. This is my personal blog. Excel and Outlook are my thing, with a sprinkle of Access and Word here and there. Follow this space to learn more about VBA. Keep Reading »


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comment bubble 2 Comment(s) on On Being a Responsible Outlook user:

  1. "To me, it seems like an organizational disease or culture problem when you have to resort to blocking the feature at the Exchange level."

    To me it seems like a training issue and lack of common sense. It's amazing how often you see it though.

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